TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 3, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order for Contract 15-685-51, Furnishing, Delivering, and Administration of Rain Barrels, to Enviro World Corporation, in an amount not to exceed $2,655,105.00, Account 501-50000-623990, Requisition 1402222
Body
Dear Sir:
On August 6, 2015, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 15-685-51 Furnishing, Delivering, and Administration of Rain Barrels.
In response to a public advertisement of August 12, 2015, a bid opening was held on August 25, 2015. The bid tabulation for this contract is:
ENVIRO WORLD CORPORATION $2,655,105.00
UPCYCLE PRODUCTS, INC. $3,239,500.00
Three hundred sixty-one (361) companies were notified of this contract being advertised and thirteen (13) companies requested specifications.
Enviro World Corporation, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications.
The estimated cost for this contract was $3,270,000.00, placing the bid of $2,655,105.00 approximately 18.8 percent below the estimate.
The contract will be completed by December 31, 2017.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D was not applicable to the contract because it was primarily a furnish and deliver contract. However, as requested by the Board of Commissioners, the contract contained language requesting Minority Business Enterprise (MBE), Women Business Enterprise (WBE) and Small Business Enterprise (SBE) participation on a voluntary basis, with no stated goals included. The bidder(s) were strongly encouraged to utilize any services of MBE, WBE and SBE firms on this contract. Enviro World Corporation offered minimal participation.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 15-685-51, to Enviro World Corporation, in an amount not to exceed $2,655,105.00.
The bid deposit in an amount of $65,000.00 will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2015 expenditure, in the amount of $706,440.00, are available in Account 501-50000-623990. The estimated expenditures for 2016 are $974,332.50, and for 2017 are $974,332.50. Funds for the 2016 and 2017 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 3, 2015