TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 1, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 13-859-11, Agricultural Maintenance at Fulton County, Illinois, in an amount of $100,000.00 from an amount of $1,403,416.53 to an amount not to exceed $1,503,416.53, Account 101-68000-612420, Purchase Order 5001397
Body
Dear Sir:
On March 7, 2013, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 13-859-11, Agricultural Maintenance at Fulton County, Illinois, in an amount of $1,395,951.00. The contract expires on December 31, 2015.
As of September 17, 2015, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $7,465.53 from the original amount awarded of $1,395,951.00. The current contract value is $1,403,416.53. The prior approved change orders reflect a less than 1% increase to the original contract value.
The requested increase will provide funding to perform additional assistance for the long-term research plot and cover crop seeding nutrient research at the Fulton County Prairie Plan Site. It will also provide funding to install material and perform grading for a runoff study that would be beneficial to install after harvest in two areas.
This change order is in compliance with the Illinois Criminal Code since the change was unforeseeable at the signing of the original contract, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 13-859-11, in an amount of $100,000.00 (7.1% of the current contract value) from an amount of $1,403,416.53 to an amount not to exceed $1,503,416.53.
Funds are available in account 101-68000-612420.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, AQ:SO'C:MAG:JAR:JM
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 1, 2015
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