TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 1, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 15-709-11 Furnish and Deliver a Portable Line Boring Machine to the O'Brien Water Reclamation Plant, estimated cost $28,000.00, Account 101-67000-634600, Requisition 1404721
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 15-709-11 Furnish and Deliver a Portable Line Boring Machine to the O'Brien Water Reclamation Plant at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure a line boring machine which will allow the District's Trades to convert the seals for the return sludge pumps at the O'Brien Water Reclamation Plant from packing to mechanical seals. Converting to mechanical seals will eliminate the frequent maintenance required by the packing seals and reduce pump energy consumption. Due to the limited window of opportunity available for shutdown of these pumps, the machine must be continuously available to perform the work on short notice. Consequently, rental of a machine will cost more than the purchase of a new machine to do the same work.
The estimated cost for this contract is $28,000.00.
A bid deposit is not required for this contract.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Interim Ordinance Appendix D, will not be included in this contract because it is primarily a furnish and deliver contract.
The tentative schedule for this contract is as follows:
Advertise October 7, 2015
Bid Opening October 27, 2015
Award November 19, 2015
Completion December 31, 2015
Funds are available in Account 101-67000-634600.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 15-709-11.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, AQ:SO’C:MAG:JR:JK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 1, 2015