TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 1, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 16-022-11 Furnish and Deliver Diesel Fuel to Various Locations for a One (1) Year Period, estimated cost $343,000.00, Accounts 101-16000, 66000, 67000, 68000, 69000-623820, Requisitions 1403583, 1403586, 1404335, 1404349 , 1404350, and 1404374
Body
Dear Sir:
Contract documents and specifications have been prepared to furnish and deliver diesel fuel to various locations for a one (1) year period, beginning approximately January 1, 2016 and ending December 31, 2016.
The purpose of this contract is to furnish and deliver diesel fuel, to the District’s storeroom to maintain sufficient inventory levels, that are required for the day to day operational needs of the District.
The estimated cost for this contract is $343,000.00.
No bid deposit is required for this contract.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
The tentative schedule for this contract is as follows:
Advertise October 7, 2015
Bid Opening October 20, 2015
Award November 19, 2015
Completion December 31, 2016
Funds are being requested in 2016, in Accounts 101-16000, 66000, 67000, 68000, 69000-623820, and are contingent upon the Board of Commissioners’ approval of the District’s budget for that year.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 16-022-11.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:CD:dp
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 1, 2015