TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 1, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 15-715-12 (Re-Bid), Furnish, Deliver, Install and Modify Handrailing at the Kirie Water Reclamation Plant, to A.H.C. Mechanical Services, LLC, in an amount not to exceed $44,900.00, Account 101-67000-634600, Requisition 1394963
Body
Dear Sir:
On April 9, 2015, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 15-715-11 Furnish, Deliver, Install and Modify Handrailing at the Kirie Water Reclamation Plant.
In response to a public advertisement of June 17, 2015, a bid opening was held on July 7, 2015. All bids were rejected as reported at the Board meeting of August 6, 2015.
In response to a public re-advertisement of August 12, 2015, a bid opening was held on September 1, 2015. The bid tabulation for this contract is:
A.H.C. MECHANICAL SERVICES LLC $44,900.00
CHICAGOLAND CONSTRUCTION, INC. $47,300.00
Five hundred ninety-six (596) companies were notified of this contract being advertised and thirteen (13) companies requested specifications.
A.H.C. Mechanical Services LLC, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for the contract was $50,000.00, placing their bid of $44,900.00 approximately 10.2 percent below the estimate.
A.H.C. Mechanical Services LLC has executed the Multi-Project Labor Agreement (MPLA) certificate as required. It is anticipated that the following construction trades will be utilized on this contract: ironworkers and laborers. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The contract will require approximately eight (8) people for the services.
The Affirmative Action Ordinance, Revised Appendix D was not included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 15-715-12 (Re-Bid) to A.H.C. Mechanical Services LLC, in an amount not to exceed $44,900.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The contract will commence after approval of the Contractor’s Bond and terminate ninety (90) days thereafter.
Funds are available in Account 101-67000-634600.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 1, 2015