TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 1, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 15-029-11, Furnish and Deliver Safety Equipment to Various Locations for a One (1) Year Period, to Kaul Glove & Manufacturing Company, Inc., in a total amount not to exceed $84,016.15, Account 101-20000-623700
Body
Dear Sir:
On July 9, 2015, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 15-029-11 Furnish and Deliver Safety Equipment to Various Locations for a One (1) Year Period, beginning approximately November 1, 2015 and ending October 31, 2016.
In response to a public advertisement of July 29, 2015, a bid opening was held on August 18, 2015. The bid tabulation for this contract is:
KAUL GLOVE & MANUFACTURING COMPANY, INC. *$84,016.15
CICERO MANUFACTURING & SUPPLY COMPANY, INC. $97,115.37
FAIRMONT SUPPLY COMPANY *$102,753.73
R.S. HUGHES COMPANY, INC. *$133,736.72
*corrected total
Five hundred ninety-seven (597) companies were notified of the contract being advertised and fifty-five (55) companies requested specifications.
Kaul Glove & Manufacturing Company, Inc., the lowest responsible bidder is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $105,000.00, placing their bid of $84,016.15 approximately 20 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 15-029-11 to Kaul Glove & Manufacturing Company, Inc., in an amount not to exceed $84,016.15.
Purchase orders will be issued when material is required. Payment will be based on the unit cost as indicated in the contract documents. There was no bid deposit required for this contract.
Funds are available in Account 101-20000-623700.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:CD:tc
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 1, 2015
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