TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 1, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 16-691-11 Truck Hauling of Processed Solids for LASMA and CALSMA, estimated cost $5,985,000.00, Account 101-66000-612520, Requisition 1396212
Body
Dear Sir:
Contract documents and specifications have been prepared for the procurement of services for truck hauling of processed biosolids from LASMA and CALSMA, for a three-year period, at the request of the Maintenance and Operations Department.
The contract specifications require the contractor to furnish the specified number of trucks and drivers for loading and transporting processed biosolids from lagoons and drying sites at LASMA and CALSMA, to drying areas and various controlled solids distribution sites such as golf courses and park districts, during the 2016, 2017 and 2018 drying seasons.
The estimated cost for this contract is $5,985,000.00. The estimated 2016, 2017 and 2018 expenditures are $1,995,100.00, $1,995,100.00 and $1,994,800.00 respectively.
The bid deposit for this contract is $119,000.00.
The Multi-Project Labor Agreement (MPLA) is not included in this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D will be included in this contract. The type of work to be performed under the contract is within the “Hauling Services” category for establishing Minority Business Enterprises (MBE), Women’s Business Enterprises (WBE), and Small Business Enterprises (SBE) utilization goals. The associated goals for this contract, are 20% Minority Business Enterprises (MBE), 13% Women’s Business Enterprises (WBE), and 10% Small Business Enterprises (SBE).
The tentative schedule for this contract is as follows:
Advertise November 4, 2015
Bid Opening November 24, 2015
Award December 17, 2015
Completion December 31, 2018
Funds are being requested in 2016, 2017 and 2018 in Account 101-66000-612520 and are contingent on the Board of Commissioners' approval of the District's budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 16-691-11.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, AQ:SO'C:MAG:JR:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 1, 2015