TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 1, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authorization to amend scope of work with Enviro World Corporation, for Contract 15-685-51, Furnishing, Delivering, and Administration of Rain Barrels, in an amount not to exceed $2,655,105.00, Account 501-50000-623990, Purchase Order 3086833
Body
Dear Sir:
On September 3, 2015, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 15-685-51, Furnishing, Delivering, and Administration of Rain Barrels, in an amount not to exceed $2,655,105.00. The contract expires on December 31, 2017.
The Maintenance and Operations Department desires to amend the scope of this contract in order to expand the rain barrel colors available for distribution under this contract, in accordance with the District’s Rain Barrel Program. The rain barrel colors were not specified in the original contract documents. The low bid price offered by Enviro World, is for a standard grey color; however, they are able to provide black, terra cotta and blue rain barrels for an additional $3.82 per barrel over the bid price.
The total awarded contract value will remain the same. It is estimated that if there is equal demand for each color, approximately 52,350, rather than 55,500, rain barrels can be purchased with these funds.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the contract.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to amend the scope of work to include rain barrels in an additional three colors at the additional price of $3.82 per rain barrel.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, AQ:SO'C
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 1, 2015