TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 15, 2015
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Issue purchase order to CDW-Government LLC to Furnish and Deliver VMware Software, Support and Subscription, in an amount not to exceed $96,549.82, Accounts 101-27000-612820, 623800, Requisition 1401483
Body
Dear Sir:
Authorization is requested to issue a purchase order to CDW-Government LLC to furnish and deliver VMware Software, Support and Subscription to the District. Software license coverage is for a 12-month period beginning November 5, 2015 through November 4, 2016.
On February 22, 2012, The County of Cook advertised a Request for Proposal (RFP) for “13-28-026 -Computer Hardware, Software and Services” in collaboration with the City of Chicago. Multiple responses were received by the proposal due date of April 6, 2012. CDW Government LLC was awarded the three-year contract effective May 15, 2013, with an option to extend the contract for two additional one-year terms. Article 10) General Conditions, Section j) “Governmental Joint Purchasing Agreement,” allows other government agencies to purchase goods or services under this contract.
CDW Government LLC has submitted prices for the VMWare Software, Support and Subscription, per the established contract discount percentages. Inasmuch as CDW Government LLC is the only source of supply for the VMWare Software, Support and Subscription, under the County’s contract, said purchase order may be issued without competitive bidding pursuant to Section 11.4 of the Purchasing Act.
CDW-Government LLC is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable to this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is requested that the Director of Procurement and Materials Management be authorized to issue said purchase order to CDW-Government LLC in an amount not to exceed $96,549.82.
Funds are available in Accounts 101-27000-612820, 623800.
Requested, John Sudduth, Director of Information Technology, JS:RP:EC
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 15, 2015