TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 15, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 13-614-11, Elevator Maintenance at Various Service Areas, Groups A & B to South West Industries, d/b/a Anderson Elevator Company, in an amount of $30,900.00 from an amount of $294,183.65 to an amount not to exceed $325,083.65, Accounts 101-68000/69000-612600/612680, Purchase Order 5001427
Body
Dear Sir:
On November 7, 2013, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 13-614-11, Elevator Maintenance at Various Service Areas, Groups A & B to South West Industries, d/b/a Anderson Elevator Company, in an amount not to exceed $335,362.00. The contract expires on December 6, 2016.
As of September 30, 2015, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $41,178.35 from the original amount awarded of $335,362.00. The current contract value is $294,183.65. The prior approved change orders reflect a 12.3% decrease to the original contract value.
The increase is required to cover unplanned elevator repairs to the South Vent and North Vent elevators at Mainstream Pumping Station due to water penetration in the shafts. This increase will provide funds required for the repairs and full monthly maintenance on all four elevators at Mainstream Pumping Station during the months of October, November, and December.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 13-614-11, Groups A & B in an amount of $30,900.00 (10.5% of the current contract value) from an amount of $294,183.65 to an amount not to exceed $325,083.65.
Funds are available in Account 101-69000-612600.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, AQ:SO'C:MAG:JR:JM
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 15, 2015
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