TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 15, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 15-032-11, Furnish and Deliver Coveralls, Rainwear and Boots to Various Locations, for a One (1) Year Period, Group A to Thomas Scientific, Inc., in an amount not to exceed $18,714.62, Group B to Kaul Glove & Manufacturing Company, in an amount not to exceed $2,644.05, and Group C to Fairmont Supply Company, in an amount not to exceed $23,065.07, Account 101-20000-623700
Body
Dear Sir:
On July 9, 2015, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 15-032-11 furnish and deliver coveralls, rainwear and boots to various locations for a one (1) year period, beginning approximately November 1, 2015 and ending October 31, 2016.
In response to a public advertisement of July 29, 2015, a bid opening was held on August 18, 2015. The bid tabulation for this contract is:
GROUP A: COVERALLS
THOMAS SCIENTIFIC, INC. $18,714.62
FAIRMONT SUPPLY COMPANY $20,439.37
KAUL GLOVE & MANUFACTURING COMPANY *$21,593.09
MAGID GLOVE & SAFETY MANUFACTURING CO. LLC $21,936.31
PROGRESSIVE INDUSTRIES, INC. $23,760.10
T & N CHICAGO INC. $25,503.44
GROUP B: RAINWEAR
T & N CHICAGO INC. *$1,864.63
KAUL GLOVE & MANUFACTURING COMPANY *$2,644.05
FAIRMONT SUPPLY COMPANY $2,666.66
MAGID GLOVE & SAFETY MANUFACTURING CO. LLC $2,918.00
GROUP C: BOOTS
FAIRMONT SUPPLY COMPANY $23,065.07
KAUL GLOVE & MANUFACTURING COMPANY *$25,660.95
*corrected
Two hundred twenty (220) companies were notified of the contract being advertised and twenty-five (25) companies requested specifications.
Thomas Scientific, Inc., the lowest responsible bidder for Group A, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group A of this contract was $20,500.00, placing their bid of $18,714.62 approximately 8.7 percent below the estimate.
The low bid submitted by T & N Chicago, Inc., for Group B, proposed substitute rainwear that did not include a liner and bib overall suspenders that were full elastic, as outlined in the MWRD specifications. Therefore, the bid is considered non-responsive and rejected and in the public’s best interest. The Director of Procurement and Materials Management has notified T & N Chicago, Inc. of this action.
Kaul Glove & Manufacturing Company, the lowest responsible bidder for Group B, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group B of this contract was $2,700.00, placing their bid of $2,644.05 approximately 2.1 percent below the estimate.
Fairmont Supply Company, the lowest responsible bidder for Group C, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group C of this contract was $20,000.00, placing their bid of $23,065.07 approximately 15.3 percent above the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D was not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 15-032-11, Group A to Thomas Scientific, Inc., in an amount not to exceed $18,714.62, Group B to Kaul Glove & Manufacturing Company, in an amount not to exceed $2,644.05, and Group C to Fairmont Supply Company, in an amount not to exceed $23,065.07.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. Funds are available in Account 101-20000-623700.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:CD:tc
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 15, 2015
Attachments