TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 5, 2015
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 04-203-4F Final Reservoir Preparation, Thornton Composite Reservoir, Calumet Service Area, to Walsh/II in One, Joint Venture in an amount of $16,916.56, from an amount of $49,070,620.96, to an amount not to exceed $49,087,537.52, Account 401-50000-645600, Purchase Order 5001224
Body
Dear Sir:
On December 2, 2010, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 04-203-4F Final Reservoir Preparation, Thornton Composite Reservoir, Calumet Service Area, to Walsh/II in One, Joint Venture, in an amount not to exceed $50,763,937.00. The scheduled contract completion date is November 1, 2015.
As of October 16, 2015, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $1,693,316.04 from the original amount awarded of $50,763,937.00. The current contract value is $49,070,620.96. The prior approved change orders reflect a 3.34% decrease to the original contract value.
Upon performing contract specified work, the contractor encountered a buried concrete and asphalt pad on the north rim of the Thornton Composite Reservoir. The pad requires removal, as it conflicts with the installation of underground utilities and final grading work as specified in the contract documents. The pad was not shown in the contract documents and was not visible at the time of bidding. This change order includes all work associated with the demolition and removal of the concrete and asphalt pad. The contractor submitted a cost proposal (CCO-023) for an extra in the amount of $16,916.56. The engineer reviewed the proposal, found it to be reasonable, and stated via correspondence 683 that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the contract.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 04-203-4F in an amount of $16,916.56 (0.03% of the current contract value), from an amount of $49,070,620.96, to an amount not to exceed $49,087,537.52.
Funds are available in Account 401-50000-645600.
Requested, Catherine A. O’Connor, Director of Engineering, WSS:KMF
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 5, 2015
Attachments