TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 5, 2015
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Authority to decrease purchase order and amend agreement with Crawford Murphy & Tilly, Inc. for professional engineering services for Contract 09-042-3P Sludge Concentration Tank Improvements and for Contract 10-046-3P Battery D Aeration Tank No. 8 at the North Side Water Reclamation Plant, in an amount of $1,455,405.70, from an amount of $2,502,387.00, to an amount not to exceed $1,046,981.30, Account 401-50000-601420, Purchase Order 3066065
Body
Dear Sir:
On August 12, 2010, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement for professional engineering services for Contract 09-042-3P Sludge Concentration Tank Improvements and for Contract 10-046-3P Battery D Aeration Tank No. 8 at the North Side Water Reclamation Plant with Crawford Murphy & Tilly, Inc. in an amount not to exceed $2,502,387.00. At the beginning of the design stage, Contract 09-042-3P was placed on hold. Engineering design services were completed only for Contract 10-046-3P, and construction was finalized on August 28, 2014.
There are no prior change orders for this contract.
This contract is completed and it is necessary to decrease and close this purchase order.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the purchase order and amend the agreement with Crawford Murphy & Tilly, Inc. in an amount of $1,455,405.70 (58.2% of the current contract value), from an amount of $2,502,387.00, to an amount not to exceed $1,046,981.30.
Funds will be restored to Account 401-50000-601420.
Requested, Catherine A. O’Connor, Director of Engineering, JB:AMB
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 5, 2015