TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 5, 2015
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Authority to decrease the purchase orders and amend the agreements for Contract 11-RFP-14 for Legal Services for Workers’ Compensation Defense with Dennis Noble & Associates, P.C. in an amount of $11,175.00 from an amount of $277,192.98 to an amount not to exceed $266,017.98; with Scopelitis, Garvin, Light, Hanson & Feary, P.C. in an amount of $44,273.93 from an amount of $140,877.34 to an amount not to exceed $96,603.41, and; with Neuson Law, P.C. in an amount of $27,944.89 from an amount of $175,536.87 to an amount not to exceed $147,591.98.00, Account 101-25000-601170, Purchase Orders 3070865, 3070864, and 3070866
Body
Dear Sir:
On November 17, 2011, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue purchase orders and enter into agreements for Contract 11-RFP-14 for Legal Services for Workers’ Compensation Defense, with Dennis Noble & Associates, P.C. in an amount not to exceed $120,000.00; Scopelitis, Garvin, Light, Hanson & Feary, P.C. in an amount not to exceed $60,000.00, and; Neuson Law, P.C. in an amount not to exceed $120,000.00. The contract expired on April 14, 2015.
As of November 5, 2015, the attached list of change orders has been approved. The effect of these change orders resulted in an increase to the purchase order for Dennis Noble & Associates, P.C., in the amount of $162,500.00 from the original amount awarded of $120,000.00 (a 135.42% increase of the original contract value); an increase to the purchase order for Scopelitis, Garvin, Light, Hanson & Feary, P.C. in the amount of $81,250.00 from the original amount awarded of $60,000.00 (a 135.42% increase of the original contract value), and; an increase to the purchase order for Neuson Law, P.C. in the amount of $81,250.00 from the original amount awarded of $120,000.00 (a 67.71 % increase of the original contract value) .
The purpose of these change orders is to decrease and close the purchase orders for Contract 11-RFP-14.
These change orders are in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contracts were signed, and are in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute change orders to decrease the purchase orders and amend the agreements with Dennis Noble & Associates, P.C. in the amount of $11,175.00 (4.02% of the current contract value), from an amount of $277,192.98 to an amount not to exceed $266,017.98; with Scopelitis, Garvin, Light, Hanson & Feary, P.C. in the amount of $44,273.93 (31.43% of the current contract value), from an amount of $140,877.34 to an amount not to exceed $96,603.41, and; with Neuson Law, P.C. in the amount of $27,944.89 (15.99% of the current contract value), from an amount of $175,536.87 to an amount not to exceed $147,591.98.00.
Funds will be restored to Account 101-25000-601170.
Requested, Denice E. Korcal, Director of Human Resources
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 5, 2015
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