TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 5, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 16-327-11, Semi-Annual Inspection, Repairing, Recharging and Hydrostatic Pressure Testing of Various Fire Suppression Systems District-Wide for A Period of Three Years, estimated cost $164,400.00, Account 101-25000-612780, Requisition 1406704
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 16-327-11, Semi-Annual Inspection, Repairing, Recharging and Hydrostatic Pressure Testing of Various Fire Suppression Systems District-Wide for A Period of Three Years. This contract would begin January 7, 2016 and end December 31, 2018.
The proper maintenance of fire suppression systems is a fire code requirement. These systems protect valuable District property from loss due to fire.
The estimated cost for this contract is $164,400.00. The estimated 2016, 2017 and 2018 expenditures are $54,800.00 for each respective year.
The bid deposit for this contract is $8,220.00.
The Multi-Project Labor Agreement (MPLA) will not be included in this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D will not be included in this contract because it is primarily a furnish and deliver contract.
The tentative schedule for this contract is as follows:
Advertise November 18, 2015
Bid Opening December 9, 2015
Award January 7, 2016
Completion December 31, 2018
Funds are being requested in 2016, 2017 and 2018 in Account 101-25000-612780, and are contingent on the Board of Commissioners’ approval of the District’s budgets for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 16-327-11.
Requested, Denice E. Korcal, Director of Human Resources, DEK:TK:EK;jlk
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 5, 2015