TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 5, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 15-049-11, Furnish and Deliver Work Gloves to Various Locations, for a One (1) Year Period, Groups A & B to Kaul Glove & Manufacturing Company, d/b/a Choctaw-Kaul Distribution Company, in an amount not to exceed $17,001.40, and Groups C & D to Saf-T-Gard International, Inc., in an amount not to exceed $28,664.75, Account 101-20000-623700
Body
Dear Sir:
On July 9, 2015, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, contract 15-049-11 furnish and deliver work gloves to various locations for a one (1) year period, beginning approximately October 1, 2015 and ending September 30, 2016.
In response to a public advertisement of July 22, 2015, a bid opening was held on August 11, 2015. The bid tabulation for this contract is:
GROUP A: WOOL, COTTON AND FLEECE
KAUL GLOVE & MANUFACTURING CO., d/b/a CHOCTAW-
KAUL DISTRIBUTION COMPANY *$9,874.50
SAF-T-GARD INTERNATIONAL, INC. $10,022.50
R. S. HUGHES COMPANY INC. *$10,628.50
HAGEMEYER NORTH AMERICA, INC. $10,658.00
MAGID GLOVE AND SAFETY MANUFACTURING CO. INC. $11,667.50
CICERO MANUFACTURING AND SUPPLY CO., INC. $12,790.50
GROUP B: NEOPRENE, RUBBER AND VINYL COATED
MAGID GLOVE AND SAFETY MANUFACTURING CO. INC. $5,909.35
THOMAS SCIENTIFIC, INC. $5,924.55
KAUL GLOVE & MANUFACTURING CO., d/b/a CHOCTAW-
KAUL DISTRIBUTION COMPANY *$7,126.90
W.W. GRAINGER, INC. $7,207.15
CICERO MANUFACTURING AND SUPPLY CO., INC. $7,997.50
HAGEMEYER NORTH AMERICA, INC. $8,085.30
T & N CHICAGO INC. $9,218.65
R. S. HUGHES COMPANY INC. *$9,575.20
GROUP C: LEATHER
SAF-T-GARD INTERNATIONAL, INC. $21,644.75
HAGEMEYER NORTH AMERICA, INC. $33,594.40
R. S. HUGHES COMPANY INC. *$33,997.05
KAUL GLOVE & MANUFACTURING CO., d/b/a CHOCTAW-
KAUL DISTRIBUTION COMPANY *$34,007.10
THOMAS SCIENTIFIC, INC. $34,166.05
CICERO MANUFACTURING AND SUPPLY CO., INC. $38,144.70
GROUP D: RUBBER PALM
BUFFALO SOURCING & SUPPLY $5,889.00
SAF-T-GARD INTERNATIONAL, INC. $7,020.00
R. S. HUGHES COMPANY INC. *$7,722.00
KAUL GLOVE & MANUFACTURING CO., d/b/a CHOCTAW-
KAUL DISTRIBUTION COMPANY *$8,073.00
HAGEMEYER NORTH AMERICA, INC. $8,541.00
W.W. GRAINGER, INC. $8,775.00
MAGID GLOVE AND SAFETY MANUFACTURING CO. INC. *$8,892.00
CICERO MANUFACTURING AND SUPPLY CO., INC. $9,399.00
T & N CHICAGO INC. $10,569.00
THOMAS SCIENTIFIC, INC. $11,349.00
FISHER SCIENTIFIC COMPANY, LLC. *$16,029.00
*corrected total
Four hundred fifty (450) companies were notified of the contract being advertised and fifty-one (51) companies requested specifications.
Magid Glove and Supply Manufacturing Company Inc., the lowest bidder for Group B of this contract, offered gloves that did not meet the Board of Standards Specifications (Ref #75-04-30-01). The gloves were much thinner and provided less protection than the approved manufacturer. The substitute glove coating was uneven and thinner in some spots in the palm area. Therefore, the bid is considered non-responsive and rejected in the public’s best interest. The Director of Procurement and Materials Management has notified Magid Glove and Supply Manufacturing Company Inc., of this action.
Thomas Scientific, Inc., the next lowest bidder for Group B of this contract, offered gloves that did not meet the Board of Standards Specifications (Ref #83-10-14-01). The glove provided did not have any SuperFabric in the palm. Therefore, the bid is considered non-responsive and rejected in the public’s best interest. The Director of Procurement and Materials Management has notified Thomas Scientific, Inc., of this action.
The bid received from Buffalo Sourcing and Supply, the lowest bidder for Group D of this contract, submitted a sample glove for evaluation that was falling apart. The glove also did not have markings as to the size or manufacturer. Therefore, the bid is considered non-responsive and rejected in the public’s best interest. The Director of Procurement and Materials Management has notified Buffalo Sourcing and Supply of this action.
Kaul Glove & Manufacturing Company, d/b/a Choctaw-Kaul Distribution Company, the lowest responsible bidder for Groups A & B, is proposing to perform the contract in accordance with the specifications. The estimated cost for Groups A & B of this contract was $15,500.00, placing their bid of $17,001.40 approximately 9.7 percent above the estimate.
Saf-T-Gard International, Inc., the lowest responsible bidder for Groups C & D, is proposing to perform the contract in accordance with the specifications. The estimated cost for Groups C & D of this contract was $30,100.00, placing their bid of $28,664.75 approximately 4.8 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 15-049-11, Groups A & B to Kaul Glove & Manufacturing Company, d/b/a Choctaw-Kaul Distribution Company, in an amount not to exceed $17,001.40, and Groups C & D to Saf-T-Gard International, Inc., in an amount not to exceed $28,664.75.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. Funds are available in Account 101-20000-623700.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:CD:tc
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 5, 2015
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