TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 5, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 15-813-22 (Re-Bid), Rehabilitation of Buildings at the Prairie Plan Site in Fulton County, Illinois, to CAD Construction, Inc., in an amount not to exceed $230,000.00, Account 201-50000-645680, Requisition 1389635
Body
Dear Sir:
On April 9, 2015, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 15-813-21, Rehabilitation of Buildings at the Prairie Plan Site in Fulton County, Illinois.
In response to a public advertisement of July 15, 2015, a bid opening was held on August 11, 2015. No bids were received.
In response to a public re-advertisement of September 9, 2015, a bid opening was held on October 6, 2015. The bid tabulation for this contract is:
CAD CONSTRUCTION, INC. $230,000.00
HOLTHAUS COMPANIES, INC. $263,850.00
One thousand and sixty-nine (1,069) companies were notified of this contract being advertised and eighteen (18) companies requested specifications.
CAD Construction, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $250,000.00, placing their bid of $230,000.00 approximately 8 percent below the estimate.
The contractor shall complete all the required work within one hundred eighty (180) calendar days after approval of the Contractor’s bond.
CAD Construction, Inc., is in compliance with the Affirmative Action Ordinance, Revised Appendix D as indicated on the attached report. The Minority Business Enterprise (MBE) and/or Women Business Enterprise (WBE) and Small Business Enterprise (SBE) utilization goals for this contract are 87 percent WBE and the bidder offers themselves to satisfy SBE participation.
The Multi-Project Labor Agreement (MPLA) is not included in this contract because the work takes place in Fulton County, Illinois.
The contract will require approximately ten (10) people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 15-813-22 (Re-Bid), to CAD Construction, Inc., in an amount not to exceed $230,000.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2015 expenditure, in the amount of $40,000.00, are available in Account 201-50000-645680. The estimated expenditure for 2016 is $190,000.00. Funds for the 2016 expenditure are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 5, 2015
Attachment