TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 5, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 15-055-11 Furnish and Deliver Pipe Covering and Insulation to Various Locations for a One (1) Year Period, to Amerisafe, Inc., in a total amount not to exceed $27,108.27, Account 101-20000-623170
Body
Dear Sir:
On August 6, 2015, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 15-055-11, Furnish and Deliver Pipe Covering and Insulation to Various Locations for a One (1) Year Period, beginning approximately December 1, 2015 and ending November 30, 2016.
In response to a public advertisement of September 9, 2015, a bid opening was held on September 29, 2015. The bid tabulation for this contract is:
AMERISAFE, INC. $27,108.27
BAY INSULATION OF ILLINOIS, INC. *$32,165.78
SUPERIOR PLUS CONSTRUCTION PRODUCTS *$32,899.10
CORPORATION
*corrected total
Four hundred and eleven (411) companies were notified of this contract being advertised and fourteen (14) companies requested specifications.
Amerisafe, Inc., the lowest responsible bidder is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $34,000.00, placing their bid of $27,108.27 approximately 20.3 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D was not included in this contract because it is primarily a furnish and deliver contract
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 15-055-11 to Amerisafe, Inc., in an amount not to exceed $27,108.27.
Purchase orders will be issued for material as required. Payment will be based on the unit cost as indicated in the contract documents.
There was no bid deposit required for this contract.
Funds are available in Account 101-20000-623170.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:CD:trc
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 5, 2015
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