TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 5, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Report on rejection of bids for Contract 14-811-21, Furnish, Deliver and Install a Boiler System at the 125th Street Pumping Station, estimated cost $455,400.00 (As Revised)
Body
Dear Sir:
On April 23, 2015, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 14-811-21, Furnish, Deliver and Install a Boiler System at the 125th Street Pumping Station.
In response to a public advertisement of July 8, 2015, a bid opening was held on August 4, 2015. The bid tabulation for this contract is:
ANCHOR MECHANICAL, INC. $406,600.00
INDEPENDENT MECHANICAL INDUSTRIES, INC. $541,030.00
AMBER MECHANICAL CONTRACTORS, INC. *$579,656.00
*corrected total
Two hundred fifty-one (251) companies were notified of this contract being advertised and twenty-seven (27) companies requested specifications.
A review of the bid submitted by Anchor Mechanical, Inc., revealed that the bid exceeded the supplier exception amount allowable in accordance with Affirmative Action Ordinance, Revised Appendix D, Section 11 (1). As a result, the bid is deficient for the overall WBE goal. Therefore, the bid is considered non-responsive and rejected in the public’s best interest. The Director of Procurement and Materials Management has informed Anchor Mechanical, Inc., of this action.
A review of the bid submitted by Independent Mechanical Industries, Inc., revealed that an authorized officer failed to sign the Proposal page, P-8, in the contract documents. Therefore, the bid is considered non-responsive and rejected in the public’s best interest in accordance with the contract specifications under General Requirements, Specifications and Conditions. The Director of Procurement and Materials Management has informed Independent Mechanical Industries, Inc., of this action.
A review of the bid submitted by Amber Mechanical Contractors, Inc., revealed that the bid is approximately 27.3 percent over the contract estimate. Therefore, the bid is considered too high for award and rejected in the public’s best interest. The Director of Procurement and Materials Management has informed Amber Mechanical Contractors, Inc., of this action.
This contract will not be advertised.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 5, 2015