TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 5, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order for Contract 15-723-21, Furnish and Deliver a Protective Relay Test Set to AVO Multi-Amp Corporation d/b/a Megger, in an amount not to exceed $72,565.00, Account 201-50000-634650, Requisition 1398646
Body
Dear Sir:
On July 9, 2015, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 15-723-21, Furnish and Deliver a Protective Relay Test Set.
In response to a public advertisement on July 29, 2015, a bid opening was held on August 18, 2015. The bid tabulation for this contract is:
AVO MULTI-AMP CORPORATION D/B/A MEGGER $72,565.00
DOBLE ENGINEERING COMPANY $73,029.00
Eight hundred sixty-one (861) companies were notified of this contract being advertised and sixteen (16) companies requested specifications.
Avo Multi-Amp Corporation d/b/a Megger, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications.
The estimated cost for this contract is $85,000.00, placing their bid of $72,565.00, approximately 14.6 percent below the estimate.
All items shall be delivered within 80 calendar days from the mailing date of the purchase order.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
The bid deposit, in the amount of $4,250.00, will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 15-723-21, to AVO Multi-Amp Corporation d/b/a Megger, in an amount not to exceed $72,565.00.
Funds are available in Account 201-50000-634650.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 5, 2015