TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 5, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase orders and enter into an agreement with Emerson Process Management Power and Water Solutions, Inc., to Provide Telephone Support and Software for its Ovation for Windows Distributed Control System (DCS) and Remote Telemetry Units at the Stickney, Hanover Park, Kirie, Egan, and O’Brien Water Reclamation Plants, the Lockport Powerhouse Control Center and the Waterways Control Room, in an amount not to exceed $536,216.00, Accounts 101-66000, 67000, 69000-612620, 612650, Requisitions 1403261, 1403265, 1403273 and 1403280
Body
Dear Sir:
Authorization is requested to issue purchase orders and enter into an agreement with Emerson Process Management Power and Water Solutions, Inc., to Provide Telephone Support and Software for its Ovation for Windows Distributed Control System (DCS) and Remote Telemetry Units at the Stickney, Hanover Park, Kirie, Egan, and O’Brien Water Reclamation Plants, the Lockport Powerhouse Control Center and the Waterways Control Room. The purchase orders will expire on December 31, 2019.
This DCS and associated workstations are installed at various locations throughout the Stickney and North Side Service Area, at the Lockport Powerhouse Control Center and the Waterways Control Room. They are integral components of our wastewater treatment processes. Telephone technical support and software updates are required and will be provided through Emerson at the aforementioned District locations.
Emerson Process Management’s SureService support program provides each subscribing plant with technical support resources to assist in the troubleshooting, diagnosis and resolution of difficult problems precipitated by component failures. In addition, the SureService support program also includes a Software Update Program for each subscribing DCS, to ensure the notification and implementation of software revision updates, software patches, and other refinements typical with version support of installed DCS software.
The requested telephone support and software for Emerson’s Ovation for Windows Distributed Control System and remote telemetry units will provide a seamless service connection with the District as some Emerson maintenance contracts have expired or are about to conclude.
The Multi-Project Labor Agreement is not applicable due to the nature of the work involved.
Emerson Process Management Power & Water Solutions, Inc., the sole provider of the SureService support program for its Ovation for Windows Distributed Control System and remote telemetry units, has submitted prices for the services required. Inasmuch as Emerson Process Management Power & Water Solutions, Inc., is the only source of supply for all of the services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act). Emerson Process Management Power & Water Solutions, Inc., is registered and in good standing with the State of Illinois.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders and enter into an agreement with Emerson Process Management Power and Water Solutions, Inc., in an amount not to exceed $536,216.00.
Funds for the 2015 expenditure, in the amount of $37,011.00, are available in Accounts 101-66000, 67000, 69000-612620, 612650. The estimated expenditures for 2016 are $116,275.00, 2017 are $121,770.00, 2018 are $127,550.00 and 2019 are $133,610.00. Funds for the 2016, 2017, 2018 and 2019 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:CD:jk
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 5, 2015