TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 19, 2015
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Authority to increase purchase order to CDW Government, LLC to Furnish and Deliver Microsoft Software and Software Maintenance for a three-year period in an amount of $7,163.12, from an amount of $1,582,537.31, to an amount not to exceed $1,589,700.43, Accounts 101-27000-612820, 623800, Purchase Order 3075051
Body
Dear Sir:
On November 1, 2012, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order to CDW Government, LLC, to furnish and deliver Microsoft Software and Software Maintenance, in an amount not to exceed $1,377,758.79. The contract expires on November 30, 2015.
As of November 5, 2015, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $204,778.52 from the original amount awarded of $1,377,758.79. The current contract value is $1,582,537.31. The prior approved change orders reflect a 14.86 percent increase to the original contract value.
The District’s Microsoft Enterprise Agreement gives the District the flexibility to add licenses as needed throughout the year and to pay for those licenses at the end of the current budget year in one payment rather than purchasing the licenses incrementally. This change order is to cover the purchase of the licenses required for the additional personal computers that have been deployed and an additional license to support district databases.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order in an amount of $7,163.12 (0.45% of the current contract value), from an amount of $1,582,537.31 to an amount not to exceed $1,589,700.43.
Funds are available in Accounts 101-27000-612820, 623800.
Requested, John H. Sudduth, Director of Information Technology, JHS:BVS:bvs
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 19, 2015
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