TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 19, 2015
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 73-161-DH McCook Reservoir Expanded Stage 2 Overburden Removal, to Lane Construction Corporation in an amount of $322,465.20, from an amount of $18,897,817.00, to an amount not to exceed $19,220,282.20, Account 401-50000-645620, Purchase Order 5001388
Body
Dear Sir:
On November 1, 2012, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 73-161-DH McCook Reservoir Expanded Stage 2 Overburden Removal, to Lane Construction Corporation, in an amount not to exceed $18,657,142.00. The scheduled contract completion date is October 15, 2015.
As of November 6, 2015, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $240,675.00 from the original amount awarded of $18,657,142.00. The current contract value is $18,897,817.00. The prior approved change orders reflect a 1.29% increase to the original value.
On October 15, 2015, the contractor completed the excavation of 1.8 million cubic yards of overburden from Expanded Stage 2 of the McCook Reservoir. The existing Lawndale Avenue Solids Management Area (LASMA) road abuts the excavation, which will only continue to get deeper as Vulcan Materials Company prepares to mine this area. The LASMA road experiences heavy traffic that is utilized by District employees, sludge hauling operations and other various contractors affiliated with the McCook Reservoir. Presently, there is no physical barrier between the edge of pavement along LASMA road and the Expanded Stage 2 portion of the excavation. The lack of a physical barrier poses a safety risk to vehicular traffic; therefore, it is recommended to have the contractor construct approximately 975 linear feet of guardrail along the exposed Expanded Stage 2 area to eliminate this safety risk. The contractor submitted a cost proposal (CCO-007) for an extra in the amount of $322,465.20. The engineer reviewed the proposal, found it to be reasonable, and stated via correspondence 114, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 73-161-DH in an amount of $322,465.20 (1.71% of the current contract value), from an amount of $18,897,817.00, to an amount not to exceed $19,220,282.20.
Funds are available in Account 401-50000-645620.
Requested, Catherine A. O’Connor, Director of Engineering, WSS:KMF
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 19, 2015
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