TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 19, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authorization to increase and extend Contract 14-942-11, Job Order Contracting Services, with Meccor Industries Ltd., for an additional twelve month period (first term), in an amount not to exceed $4,000,000.00, from $8,000,000.00 to $12,000,000.00, Accounts 101, 201, 401, 501 and 901 Funds
Body
Dear Sir:
On August 7, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 14-942-11, Job Order Contracting Services, to Meccor Industries Ltd. The current contract term is 24 months from the date of award or the expenditure of the award amount, $8,000,000.00, whichever occurs sooner. The contract also contained a provision for two additional one-year terms in an amount of $4,000,000.00 per term.
Since award of Contract 14-942-11, the District has initiated 50 construction projects, for a total dollar value of $7,338,425.65. Of the total dollar value, Meccor Industries, Ltd, have utilized 43.69% or $3,206,056.92 MBE participation, 31.35% or $2,300,372.66 WBE participation, and 75.10% or $5,511,102.37 SBE participation.
The using departments have indicated that they have approximately $1.5 million in new projects to start in 2015 and approximately $5 million of new projects to start in 2016 under this contract.
Due to the effectiveness and the efficiency realized by Job Order Contracting since its commencement, the Director of Procurement and Materials Management recommends that the first option period to extend and increase Contract 14-942-11 be exercised in accordance to the contract documents. This contract will expire on August 6, 2017.
In view of the above, it is recommended that the Board of Commissioners authorize the extension and increase of Contract 14-942-11, Job Order Contracting Services, with Meccor Industries Ltd, for an additional twelve month period (first term), in an amount not to exceed $4,000,000.00, from $8,000,000.00 to $12,000,000.00.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 19, 2015
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