TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 19, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 15-036-12, Furnish and Deliver Salt and Calcium Chloride to Various Locations for a One (1) Year Period, to Russo Hardware, Inc., d/b/a Russo Power Equipment, in an amount not to exceed $27,853.75, Account 101-20000-623130
Body
Dear Sir:
On August 6, 2015, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 15-036-11, Furnish and Deliver Salt and Calcium Chloride to Various Locations for a One-Year Period.
In response to a public advertisement of September 2, 2015, a bid opening was held on September 15, 2015. All bids were rejected as reported at the Board meeting of October 1, 2015.
In response to a public re-advertisement of October 14, 2015, a bid opening was held on October 27, 2015. The bid tabulation for this contract is:
UNIVAR USA $19,925.00
RUSSO HARDWARE, INC. D/B/A $27,853.75
RUSSO POWER EQUIPMENT
MIDWEST SALT LLC $30,475.75
JOHNSON PIPE & SUPPLY COMPANY $44,190.80
ATLAS & ASSOCIATES, INC. $49,925.00
One hundred and three (103) companies were notified of the contract being advertised and eighteen (18) companies requested specifications.
Univar USA, the lowest bidder for this contract, failed to bid all items in the contract as required. Therefore, their bid is considered non-responsive and rejected in the public’s best interest. The Director of Procurement and Materials Management has notified Univar USA of this action.
Russo Hardware, Inc. d/b/a Russo Power Equipment, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $28,000.00, placing their bid of $27,835.75 approximately 0.6 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D was not included in this contract because it is primarily a furnish and deliver contract
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 15-036-12, to Russo Hardware, Inc. d/b/a Russo Power Equipment, in an amount not to exceed $27,853.75.
Purchase orders will be issued when material is required. Payment will be based on the unit cost as indicated in the contract documents. There was no bid deposit required for this contract. Funds are available in Account 101-20000-623130.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:CD:tc
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 19, 2015
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