TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 19, 2015
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Authorization to increase cost estimate for Contract 15-655-11 Manhole and Infrastructure Repairs, from $625,000.00 to $900,000.00, Account 101-66000-612600, Requisition 1387968
Body
Dear Sir:
On January 8, 2015, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise Contract 15-655-11 Manhole and Infrastructure Repairs at an estimated cost of $600,000.00. On April 9, 2015, the Board of Commissioners authorized the Director of Procurement and Materials Management to amend the authority to advertise Contract 15-655-11 Manhole and Infrastructure Repairs at an estimated cost of $625,000.00.
After receipt of bids in excess of 70% of the estimate, an examination of the existing scope and nature of work with respect to current market conditions, and the availability of providers, indicated that the cost estimate must be increased.
The estimated cost for this contract is now $900,000.00. The estimated 2016 and 2017 expenditures are $450,000.00 and $450,000.00 respectively.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to increase the cost estimate for Contract 15-655-11 from $625,000.00 to $900,000.00.
Funds for the revised cost estimate are being requested in 2016, in Account 101-66000-612600, and are contingent on the Board of Commissioners’ approval of the District’s budget for that year. Funds for the subsequent year 2017, are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, AQ:SO'C:MAG:JR:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 19, 2015