TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 17, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order and enter into an agreement with Invensys Systems, Inc., for Foxboro I/A Series I/O Upgrade at the Calumet Service Area, in a total amount not to exceed $5,098,000.00, Account 101-52000-645690, Requisition 1401822
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Invensys Systems, Inc., to deliver and install a Foxboro Distributed Control System (DCS) I/A Series I/O Upgrade on the Calumet Service Area. The system will be delivered and installed prior to December 31, 2017.
This DCS and associated workstations are installed at various locations throughout the Calumet Service Area, and are integral components of the waste water treatment process in and around the Calumet Water Reclamation Plant.
Invensys Systems, Inc., the sole source manufacturer for Foxboro Distributed Control System, has submitted prices for the material and services required. Inasmuch as Invensys System, Inc., is the only source of supply for the materials and services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Invensys Systems, Inc., is registered to transact business in Illinois and is in good standing.
The Multi-Project Labor Agreement is not applicable because this is primarily a deliver and install contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with Invensys Systems, Inc., in an amount not to exceed $5,098,000.00, on an as needed basis ending December 31, 2017.
Funds for the 2017 expenditures in the amount of $5,098,000.00 are available in Accounts 101- 52000-645690.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:CD:sk
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 17, 2015