TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 3, 2015
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 16-100-11 Furnish and Deliver Lab Supplies, Glassware and Chemicals for various locations, estimated cost $159,300.00, Account 101-16000-623570, Requisition 1406535
Body
Dear Sir:
Contract documents and specifications have been prepared to furnish and deliver lab supplies, glassware and chemicals for various locations of the Monitoring and Research (M&R) Department.
The purpose of this contract is to obtain non-stocked laboratory supplies on an as needed basis for all laboratories operated in the M&R Department’s Analytical Laboratories Division and Environmental Monitoring and Research Division.
The estimated cost for this contract is $159,300.00. The estimated 2016, 2017 and 2018 expenditures are $52,300.00, $53,000.00, and $54,000.00, respectively.
The bid deposit for this contract is $7,965.00.
The Multi-Project Labor Agreement is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
The tentative schedule for this contract is as follows:
Advertise December 9, 2015
Bid Opening December 22, 2015
Award January 7, 2016
Completion December 31, 2018
Funds are being requested for 2016 in Account 101-16000-623570 and are contingent on the Board of Commissioners’ approval of the District’s budget for that year. Funds for subsequent years 2017 and 2018 are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 16-100-11.
Requested, Thomas C. Granato, Director of Monitoring and Research, TCG:MPC:KB:mh
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 3, 2015