TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 3, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue a purchase order and enter into an agreement with MC Consulting, Inc. for professional engineering services for Contract 13-199-3F, Final Design for Lyons Levee Flood Control Improvements, in an amount not to exceed $810,963.28, Account 401-50000-601420, Requisition 1410231
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with MC Consulting, Inc. for professional engineering services for Contract 13-199-3F, Final Design for Lyons Levee Flood Control Improvements.
On June 20, 2013, the Board of Commissioners granted approval to initiate design of project DPR-14D of the Lower Des Plaines River Watershed Plan, for Lyons Levee Flood Control Improvements. On January 23, 2014, the Board of Commissioners authorized the District to issue a purchase order to MC Consulting, Inc. for the preliminary engineering of the restoration of the Lyons Levee. Preliminary engineering is nearing completion. To prevent levee overtopping during a 100-year flood event, it is recommended to raise the Lyons Levee by two to three feet vertically. The proposed improvements will extend from Joliet Road downstream to south of 47th Street. Preliminary construction cost estimate for the levee improvements is $6,500,000.00.
The scope of work for engineering services includes data collection, site investigations, preparation of state and federal government permit applications, and preparation of design and contract documents. MC Consulting, Inc. will also provide engineering services as needed during the bid phase, which will extend through award of the construction contract. Retaining MC Consulting, Inc. would be the most efficient manner to provide the required professional services, given the consultant's previous work with the preliminary engineering of this project.
The time allowed for services to be performed under this agreement is 550 days from the date the contract is awarded. There are no provisions in the agreement for extension of time except for such reasonable period as may be agreed upon between parties.
Deliverables to be provided under this agreement include:
• Detailed, Stamped Contract Plans and Specifications
• Completed Permit Applications
• Opinion of Probable Construction Cost
• Contract Document Addenda (as necessary)
MC Consulting, Inc. has submitted a proposal in the amount of $810,963.28 for professional services for Final Design for Lyons Levee Flood Control Improvements. The Engineering Department has reviewed the proposal and found it to be acceptable.
It is estimated that over 30 persons will be working on the contract at various times with an anticipated total of 5,117 man-hours. The average payroll rate will be approximately $46.89.
MC Consulting, Inc. will be paid based on the direct labor costs in effect for the year the work is performed, times an overall multiplier that accounts for recovery of related indirect costs and profit, plus reimbursable direct costs, up to a total amount not to exceed $810,963.28.
The components of the total fee are as follows:
Item Fee
1. Direct Labor Costs -
MC Consulting, Inc. (MBE/SBE)
A. Labor Cost $ 48,702.59
B. Overhead and Profit $ 90,099.79
C. Total Labor Fee $ 138,802.38
2. Reimbursable Direct Costs (RDC) $ 5,500.00
3. Sub-Consultants
A. MBE/SBE Firms $ 41,735.47
B. WBE/SBE Firms $ 81,960.91
C. Non MBE/WBE/SBE
Sub-Consultants $ 542,964.52
Total Fee (Not to Exceed) $ 810,963.28
The prime consultant, MC Consulting, Inc., and the sub-consultants, 2IM Group, LLC, and Geo Services Inc. are Minority-Owned Business Enterprises/Small Business Enterprises (MBE/SBE). The firms Environmental Design International, Inc., and Strata Earth Services, LLC, are Women-Owned Business Enterprises/Small Business Enterprises (WBE/SBE). All MBE/SBE and WBE/SBE firms will actively participate in providing services for the core elements required by the agreement.
The Diversity Section has reviewed the agreement and has concluded that MC Consulting, Inc. is in accord with the District's Affirmative Action Policy.
Inasmuch as the firm of MC Consulting, Inc. possesses a high degree of professional skill, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement without advertising, per Section 11.4 of the Purchasing Act, in an amount not to exceed $810,963.28.
Funds are available in Account 401-50000-601420.
Requested, Catherine A. O'Connor, Director of Engineering, WSS:JPM
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 3, 2015