TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 3, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 16-709-11 Furnishing and Delivering Calcium Nitrate to the Kirie Water Reclamation Plant, estimated cost $300,000.00, Account 101-66000-623560, Requisition 1407855
Body
Dear Sir:
Contract documents and specifications have been prepared for furnishing and delivering calcium nitrate to the Kirie Water Reclamation Plant, over a two-year period, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure calcium nitrate (Bioxide) that will be used starting with the onset of warm weather for odor control at the Kirie TARP dropshaft No. 5, at the south west corner of Rand Road and Wolf Road in Des Plaines, Illinois, and at the chemical dosing station at 1751 E. Kensington Rd., Mt. Prospect, IL.
The estimated cost for this contract is $300,000.00. The estimated 2016 and 2017 expenditures are $150,000.00 and $150,000.00 respectively.
The bid deposit for this contract is $15,000.00.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance Appendix D will not be included because it is primarily a furnish and deliver contract.
The tentative schedule for this contract is as follows:
Advertise January 13, 2016
Bid Opening February 2, 2016
Award February 18, 2016
Completion December 31, 2017
Funds are being requested in 2016, in Account 101-66000-623560, and are contingent on the Board of Commissioners’ approval of the District’s budget for that year. Funds for the subsequent year 2017 are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 16-709-11.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, AQ:SO'C:MAG:JR:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 3, 2015