TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 3, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 16-708-11 Furnishing and Delivering Sodium Carbonate to the Egan Water Reclamation Plant, estimated cost $392,000.00, Account 101-67000-623560, Requisition 1385366
Body
Dear Sir:
Contract documents and specifications have been prepared for furnishing and delivering sodium carbonate to the Egan Water Reclamation Plant, at the request of the Maintenance and Operations Department.
The purpose of this contract is for furnishing and delivering 1,560,000 pounds of granular, anhydrous sodium carbonate (soda ash) to the Egan Water Reclamation Plant for use in the Anita Mox ammonia removal process. The sodium carbonate is used to adjust the alkalinity of the centrate to a higher ph level.
The estimated cost for this contract is $392,000.00. The estimated 2016, 2017 and 2018 expenditures are $92,000.00, $210,000.00 and $90,000.00 respectively.
The bid deposit for this contract is $19,600.00.
The Multi-Project Labor Agreement is not included in this contract because it is a furnish and deliver type contract.
The Affirmative Action Ordinance, Revised Appendix D, will not be included in this contract because it is a furnish and deliver contract.
The tentative schedule for this contract is as follows:
Advertise January 13, 2016
Bid Opening February 2, 2016
Award February 18, 2016
Completion December 31, 2018
Funds are being requested in 2016, 2017 and 2018 in Account 101-67000-623560, and are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 16-708-11.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, AQ:SO’C:MAG:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 3, 2015