TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 3, 2015
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Report on advertisement of Request for Proposal 16-RFP-03 Local and Long Distance Services, estimated cost $760,000.00, Account 101-27000-612210, Requisition 1411212
Body
Dear Sir:
Request for Proposal (RFP) documents have been prepared for Local and Long Distance Services, at the request of the Information Technology Department. The contract begins March 1, 2016 and ends February 30, 2019.
The purpose of this contract is to provide low cost local and long distance telephone service to all District facilities.
The estimated cost for this RFP is $760,000.00. The estimated 2016, 2017, 2018 and 2019 expenditures are $211,000.00, $253,400.00, $253,300.00, and $42,300.00 respectively.
No bid deposit is required for this RFP.
The contract will begin on March 1, 2016 and end February 30, 2019.
Appendix A will not be included in this RFP due to the scope of work to be performed under this contract.
The tentative schedule for this contract is as follows:
Advertise December 16, 2015
Proposals Received January 8, 2016
Award January 21, 2016
Completion February 30, 2019
Funds are being requested in 2016, 2017, 2018 and 2019, in Account 101-27000-612210, and are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John Sudduth, Director of Information Technology, JS:RP:TM
Respectfully Submitted, Darlene A. LoCascio, Director of Procurement and Materials Management