TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 3, 2015
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Authorization to rescind Board Order to award Contract 14-RFP-31, Consulting Services for SAP System Support, to Tech Mahindra Technologies, Inc., in an amount not to exceed $500,000.00, Account 101-27000-601170, Requisition 1381502, Agenda Item No. 31, File No. 15-0837
Body
Dear Sir:
On July 10, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 14-RFP-31, Consulting Services for SAP System Support, Agenda Item No. 31, File No. 15-0837.
At the Board Meeting of August 6, 2015, Tech Mahindra Technologies, Inc., was awarded this contract in an amount not to exceed $500,000.00.
After the Request for Proposal (RFP) was awarded, the District and Tech Mahindra Technologies, Inc., began the process to sign a mutually agreeable contract. During negotiations, Tech Mahindra Technologies, Inc., requested the citizenship clause be removed from the contract because Tech Mahindra Technologies, Inc. would have extreme difficulty providing consultants that meet the legal requirements of this clause. As the District requires the citizenship clause, the Information Technology Department believes it is in the best interest of both parties to stop the contract process at this time.
In view of the foregoing, the Director of Procurement and Materials Management recommends the award of Contract 14-RFP-31 to Tech Mahindra Technologies, Inc., in an amount of $500,000.00, be rescinded.
A bid deposit was not required for this RFP.
Further action is under consideration for this contract and will be submitted for action at a future Board meeting.
Requested, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 3, 2015