TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 3, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order for Contract 15-936-12 (Re-Bid), Furnishing and Delivering Citric Acid, to H-O-H Water Technology, Inc., in an amount not to exceed $30,276.00, Account 101-69000-623560, Requisition 1398609
Body
Dear Sir:
On June 18, 2015, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 15-936-11, Furnishing and Delivering Citric Acid.
In response to a public advertisement of July 8, 2015, a bid opening was held on July 28, 2015. There were no bids received for this contract.
In response to a public re-advertisement of October 14, 2015, a bid opening was held on November 3, 2015. The bid tabulation for this contract is:
H-O-H WATER TECHNOLOGY INC. $30,276.00
Two hundred and eighty-four (284) companies were notified of this contract being advertised and twelve (12) companies requested specifications.
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract, and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reasons for not bidding: could not provide the material or could not competitively bid. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
H-O-H Water Technology, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications.
The estimated cost for this contract was $34,000.00, placing the bid of $30,276.00 approximately 11 percent below the estimate.
The contract will be completed by December 31, 2016.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 15-936-12 (Re-Bid), to H-O-H Water Technology, Inc., in an amount not to exceed $30,276.00.
The bid deposit, in the amount of $1,700.00, will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds are being requested in 2016, in the amount of $30,276.00, in Account 101-69000-623560, and are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 3, 2015