TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 3, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 15-340-12 (Re-Bid), Services to Furnish, Deliver and Install Exterior Signs at Various District Locations, to Express Signs & Lighting Maintenance, Inc., in an amount not to exceed $117,875.00, Account 201-50000-634990, Requisition 1388441
Body
Dear Sir:
On May 7, 2015, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 15-340-11, Services to Furnish, Deliver and Install Exterior Signs at Various District Locations for a Two Year Period.
On May 7, 2015, motion to amend file number 15-0454 (agenda item #8): Authority to advertise Contract 15-340-11, Services to Furnish, Deliver and Install Exterior Signs at Various District Locations for a Two Year Period was approved by the Board of Commissioners to reduce the estimate.
On June 4, 2015, authorization to amend the Board Order of May 7, 2015 was approved by the Board of Commissioners.
In response to a public advertisement of July 22, 2015, a bid opening was held on September 1, 2015. No bids were received.
In response to a public re-advertisement of October 14, 2015, a bid opening was held on November 3, 2015. The bid tabulation for this contract is:
EXPRESS SIGNS & LIGHTING MAINTENANCE, INC. $117,875.00
Q.T. SIGNS, INC. $141,432.00
One thousand seventy-two (1,072) companies were notified of this contract being advertised and twenty-one (21) companies requested specifications.
Express Signs & Lighting Maintenance, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $118,000.00, placing the bid of $117,875.00, approximately .10 percent below the estimate.
The contract will expire on May 30, 2016.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
Express Signs & Lighting Maintenance, Inc., has executed the Multi-Project Labor Agreement (MPLA) certificate as required. The construction trade anticipated to be utilized on this contract is electrician. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The contract will require approximately four (4) people for the services.
The bid deposit, in the amount of $5,900.00, will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 15-340-12 (Re-Bid) to Express Signs & Lighting Maintenance, Inc., in an amount not to exceed $117,875.00.
The estimated expenditure for 2016 is $117,875.00. Funds for the 2016 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 3, 2015