TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 4, 2016
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Authority to increase purchase order to LoadSpring Solutions, Inc., to Furnish and Deliver hosting and support of Primavera construction scheduling software in an amount of $12,420.00, from an amount of $43,260.00, to an amount not to exceed $55,680.00, Account 101-27000-612820, Purchase Order 3079584
Body
Dear Sir:
On October 3, 2013, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order to LoadSpring Solutions, Inc., to furnish and deliver hosting and support of Primavera construction scheduling software, in an amount not to exceed $55,860.00. The contract expires on September 29, 2016.
As of January 7, 2016, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $12,600.00 from the original amount awarded of $55,860.00. The current contract value is $43,260.00. The prior approved change orders reflect a 22.5 percent decrease to the original contract value.
This change order is required to provide funds to cover the cost for LoadSpring hosting and support until the contract expires on September 29, 2016.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order in an amount of $12,420.00 (22.3% of the current contract value), from an amount of $43,260.00, to an amount not to exceed $55,680.00.
Funds are available in Account 101-27000-612820.
Requested, John Sudduth, Director of Information Technology, JS:SK:BVS:bvs
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 4, 2016
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