TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 4, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 16-104-11 Furnish and Deliver Collection, Shipment, and Analysis of the Thornton Composite Reservoir and Monitoring Well Samples, estimated cost $424,080.00, Account 101-16000-612490, Requisition 1406685
Body
Dear Sir:
Contract documents and specifications have been prepared to furnish and deliver collection, shipment, and analysis of the Thornton Composite Reservoir and Monitoring Well Samples. This contract begins approximately May 1, 2016.
The purpose of this contract is to provide sampling of the new Thornton Composite Reservoir and seven surrounding groundwater monitoring wells, analysis of the samples, and generating the monitoring data for the permit required monitoring reports to be prepared by the Monitoring and Research Department’s Biosolids Utilization and Soils Science Section at the Stickney WRP. This contractual service is need based. Per regulatory requirements, monitoring must be conducted whenever the reservoir is filled with stormwater and combined sewer overflows.
The estimated cost for this contract is $424,080.00.
The bid deposit for this contract is $21,204.00.
The Multi-Project Labor Agreement is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, revised Appendix D will be included in this contract. The type of work to be performed under the contract is within the “Construction Services” category for establishing Minority-owned Business Enterprises (MBE), Women-owned Business Enterprises (WBE) and/or Small Business Enterprises (SBE) utilization goals. The MBE and/or WBE and SBE utilization goals for this contract are: 20 percent MBE and/or WBE, and 10 percent SBE.
The tentative schedule for this contract is as follows:
Advertise February 24, 2016
Bid Opening March 22, 2016
Award April 21, 2016
Completion December 31, 2016
Funds are available in Account 101-16000-612490.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 16-104-11.
Requested, Thomas C. Granato, Director of Monitoring and Research, TCG:MPC:KB:mh
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 4, 2016