TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 4, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order for Contract 15-701-23 (Re-Bid), Furnish and Deliver a Turbo Blower and Accessories to the Hanover Park Water Reclamation Plant, to Sulzer Pumps Solutions, Inc., in an amount not to exceed $144,610.00, Account 201-50000-634650, Requisition 1389219
Body
Dear Sir:
On February 5, 2015, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 15-701-21 Furnish and Deliver a Turbo Blower and Accessories to the Hanover Park Water Reclamation Plant.
In response to a public advertisement of May 27, 2015, a bid opening was held on June 16, 2015. All bids were rejected as reported at the August 6, 2015 Board meeting.
In response to a public re-advertisement of August 12, 2015, a bid opening was held on August 25, 2015. All bids were rejected as reported at the October 1, 2015 Board meeting.
On October 5, 2015, authorization to amend the Board Order of February 5, 2015 was approved by the Board of Commissioners. The contract documents were revised and the bid deposit of $8,700.00 was eliminated.
In response to a public re-advertisement of October 28, 2015, a bid opening was held on November 17, 2015. The bid tabulation for this contract is:
KINETIC TRACTION SYSTEMS, INC. $119,900.00
SULZER PUMPS SOLUTIONS, INC. $144,610.00
PILLER TSC BLOWER CORPORATION $160,000.00
One thousand and sixty (1060) companies were notified of this contract being advertised and twenty-six (26) companies requested specifications.
A review of the low bid, submitted by Kinetic Traction Systems, Inc., revealed that the manufacturer and the equipment offered do not comply with the contract specifications. The contract requires a manufacturer with a minimum of three years of experience in the design and manufacture of turbo blowers, and a blower with an established and proven design with five successful installations. Kinetic Traction Systems, Inc., has only recently started manufacturing turbo blowers and currently does not have any successful installations.
Therefore, the bid is considered non-responsive and rejected in the public’s best interest and in accordance with the contract specifications on page DS-1 and DS-2. The Director of Procurement and Materials Management has notified Kinetic Traction Systems, Inc., of this action.
Sulzer Pumps Solutions, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications.
The estimated cost for this contract was $175,000.00, placing the bid of $144,610.00 approximately 17.4 percent below the estimate.
The contractor shall furnish and deliver the blower package within 300 days from the mailing date of the purchase order.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 15-701-23 (Re-Bid), to Sulzer Pumps Solutions, Inc., in an amount not to exceed $144,610.00.
Funds are available in Account 201-50000-634650.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 4, 2016