TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 4, 2016
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Issue purchase order to Detection Instruments Corporation, to furnish and deliver App-Tek Odalogs and Shelters, in an amount not to exceed $30,675.19, Account 201-50000-623570, Requisition 1420411
Body
Dear Sir:
Authorization is requested to issue a purchase order to Detection Instruments Corporation (DIC), to furnish and deliver App-Tek Odalogs and Shelters. The Monitoring and Research Department’s Wastewater Treatment Process Research Laboratory at the Stickney WRP, will use this equipment. This purchase order will expire on December 31, 2016.
Recent odor concerns at the newly operating Thornton Reservoir have developed. The odalogs will be placed around the perimeter of the reservoir and near the water surface considered the source of the potential odor. These odalogs and shelters can be repurposed for other odor projects around the District service area.
The low level (0.1-2 ppm) odalogs continuously monitor hydrogen sulfide (H2S) in the ambient air. These instruments are to be placed in and around District facilities, specifically the Thornton Reservoir at the moment, to monitor and characterize potential odor issues. This information will be used to develop mitigation strategies if odor is detected. The shelters are needed to protect the odalogs when they are used outdoors.
The low level odalogs will be able to continuously record H2S levels between 0.1 and 3 ppm. These levels are specific for the human detection ability of odors. The continuously monitored odor data will provide information on the H2S levels and odor movement. This data can be used to develop odor control strategies should a problem be confirmed.
DIC, the sole-service provider to furnish and deliver App-Tek Odalogs and Shelters, has submitted pricing for the equipment required. Inasmuch as DIC is the only source of supply for the equipment required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
DIC is not registered to transact business in Illinois, but has submitted a certificate of good standing from the State of Arizona. The Executive Director has granted the authority to move forward with the recommendation to award.
The Multi-Project Labor Agreement is not applicable due to the specialized nature of the services required.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order to DIC in an amount not to exceed $30,675.19.
Funds are available in Account 201-50000-623570.
Requested, Thomas C. Granato, Director of Monitoring and Research, TCG:MPC:KB:mh
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 4, 2016