TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 18, 2016
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Authorization to amend Board Order of October 1, 2015, regarding issue purchase order and enter into an agreement with Hewlett-Packard Company for the purchase of new and replacement computer hardware in an amount not to exceed $783,800.00, Agenda Item No. 17, File No. 15-1080
Body
Dear Sir:
At the Board meeting of October 1, 2015, the Board of Commissioners duly ordered the above stated action, Agenda Item No. 17, File No. 15-1080.
A textual error in the title/transmittal letter and resulting order indicated, funds for the 2015 expenditure in the amount of $175,000.00 are available in Account 101-27000-623810. Due to delays in the execution of the agreement with Hewlett-Packard Company, the 2015 funds are no longer available for use. Same should have read, The estimated expenditure for 2016 is $458,800.00 and 2017 is $150,000.00. Funds for the 2016 and 2017 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for that year. The amended amount for the purchase order is not to exceed $608,800.00.
All other information provided in the transmittal letter is correct.
Therefore, it is requested that the aforesaid Board order of October 1, 2015 be amended to effect the changes set forth above, otherwise to remain in force and effect as heretofore enacted.
Requested, John H. Sudduth, Director of Information Technology, JHS:BTS
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 18, 2016