TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 18, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 16-664-11 Seal Coating of Roads and Patching of Pavement at the Prairie Plan Site in Fulton County, Illinois, estimated cost $44,000.00, Account 101-66000-612420, Requisition 1414632
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 16-664-11 Seal Coating of Roads and Patching of Pavement at the Prairie Plan Site in Fulton County, Illinois, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure the services of roadway maintenance at the Prairie Plan Site in Fulton County, Illinois, to include 10,230 linear feet of roadway preparation, 20,760 square yards of seal coating and 43 square yards of pavement patching.
The estimated cost for this contract is $44,000.00.
The bid deposit for this contract is $2,000.00.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because the work site is located in Fulton County, Illinois.
The Affirmative Action Ordinance, Revised Appendix D will not be included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
It is estimated that this contract will employ nine to ten personnel.
The tentative schedule for this contract is as follows:
Advertise March 30, 2016
Bid Opening April 19, 2016
Award May 5, 2016
Completion December 31, 2016
Funds are available in Account 101-66000-612420.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 16-664-11.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, AQ:SO'C:MAG:JR:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 18, 2016