TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 18, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 16-659-11 Agricultural Management at Fulton County, Illinois, estimated cost $1,740,800.00, Account 101-66000-612420, Requisition 1406710
Body
Dear Sir:
Contract documents and specifications have been prepared for agricultural management at Fulton County, Illinois at the request of the Maintenance and Operations Department.
The purpose of this contract is to provide materials and services of skilled and unskilled agricultural laborers and operating engineers at the Prairie Plan Site in Fulton County, Illinois over a three year period. The labor, machinery and materials are to be used for mowing grass, fence repairs, and ancillary operations & maintenance of the site.
The estimated cost for this contract is $1,740,800.00. The estimated 2016, 2017, and 2018 expenditures are $580,000.00, $580,400.00 and $580,400.00 respectively.
The bid deposit for this contract is $87,000.00.
The Multi-Project Labor Agreement (MPLA) and the Revised Appendix D will not be included in this contract because of the specialized nature of the work involved.
The tentative schedule for this contract is as follows:
Advertise March 2, 2016
Bid Opening March 22, 2016
Award April 7, 2016
Completion December 31, 2018
Funds are available in Account 101-66000-612420. Funds for subsequent years, 2017 and 2018, are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 16-659-11.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, AQ:SO’C:MAG:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 18, 2016