TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 18, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 06-212-3M Calumet TARP Pumping Station Improvements, Calumet Water Reclamation Plant, to Sollitt/Sachi/Alworth JV in an amount of $43,174.00, from an amount of $35,288,419.00, to an amount not to exceed $35,331,593.00, Account 401-50000-645600, Purchase Order 5001404
Body
Dear Sir:
On May 2, 2013, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 06-212-3M Calumet TARP Pumping Station Improvements, Calumet Water Reclamation Plant, to Sollitt/Sachi/Alworth JV, in an amount not to exceed $35,067,000.00. The scheduled contract completion date is May 19, 2018.
As of February 5, 2016, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $244,564.00 from the original amount awarded of $35,067,000.00. The current contract value is $35,331,593.00. The prior approved change orders reflect a 0.69% increase to the original contract value.
Item 1: An extra in the amount of $23,145.00 is necessary for two housekeeping pads and platforms. During construction, it was determined that the two housekeeping pads and platforms for the disconnect switches were omitted in the design. The approximately 4 feet by 5 feet platforms represent an extension of the VFD platforms and are required to support the disconnect switches for Pumps MPE-1 and MPW-1. The contractor submitted a cost proposal (CCO-012) for an extra in the amount of $23,145.00. The engineer reviewed the proposal, found it to be reasonable, and stated via correspondence 546, that the Engineering Department would recommend its approval.
Item 2: An extra in the amount of $20,029.00 is necessary to install six additional rock anchors. During the demolition of the existing concrete pads MWP2 and MWP3 in the West Pumping Room, it was discovered that the existing pads were anchored with only six rock anchors. The District’s current design requires six additional rock anchors to be installed at each pad location. The contractor submitted a cost proposal (CCO-020) for an extra in the amount of $20,029.00. The engineer reviewed the proposal, found it to be reasonable, and stated via correspondence 551, that the Engineering Department would recommend its approval.
The above two change orders are in compliance with the Illinois Criminal Code since the changes are germane to the contract.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 06-212-3M in an amount of $43,174.00 (0.12% of the current contract value), from an amount of $35,288,419.00, to an amount not to exceed $35,331,593.00.
Funds are available in to Account 401-50000-645600.
Requested, Catherine A. O’Connor, Director of Engineering, MVL: JKK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 18, 2016
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