TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 18, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 16-691-11, Truck Hauling of Processed Solids for LASMA and CALSMA, Group A to Ox Cart Trucking, Inc., in an amount not to exceed $4,413,075.30 and Group B to Gosia Cartage, Ltd., in an amount not to exceed $2,294,716.38, Account 101-66000-612520, Requisition 1396212
Body
Dear Sir:
On October 1, 2015, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 16-691-11 Truck Hauling of Processed Solids for LASMA and CALSMA, Groups A and B.
In response to a public advertisement of November 18, 2015, a bid opening was held on December 15, 2015. The bid tabulation for this contract is:
GROUP A: LASMA
OX CART TRUCKING, INC. $4,413,075.30
GOSIA CARTAGE, LTD. *$4,662,184.70
GROUP B: CALSMA
GOSIA CARTAGE, LTD. $2,294,716.38
Three hundred forty-eight (348) companies were notified of this contract being advertised and fifteen (15) companies requested specifications.
Ox Cart Trucking, Inc., the lowest responsible bidder for Group A, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group A of this contract was $4,025,000.00, placing the bid of $4,413,075.30 approximately 9.6 percent above the estimate.
Ox Cart Trucking, Inc., is in compliance with the Affirmative Action Ordinance, Revised Appendix D for Group A, as indicated on the attached report. The Minority Business Enterprise (MBE), Women Business Enterprise (WBE), and Small Business Enterprise (SBE) utilization goals for this contract is 20 percent MBE, 10 percent SBE, and the bidder offers themselves to satisfy the WBE participation.
Gosia Cartage, Ltd., the sole bidder for Group B, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group B of this contract was $1,960,000.00, placing the bid of $$2,294,716.38 approximately 17.1 percent above the estimate.
Gosia Cartage, Ltd., is in compliance with the Affirmative Action Ordinance, Revised Appendix D for Group B, as indicated on the attached report. The Minority Business Enterprise (MBE), Women Business Enterprise (WBE), and Small Business Enterprise (SBE) utilization goals for this contract is 20 percent MBE, 13 percent WBE, and the bidder offers themselves to satisfy the WBE and SBE participation.
The Multi-Project Labor Agreement (MPLA) is not included in this contract because the classification of work does not fall within the provisions of the MPLA.
The contract will require approximately 40 people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 16-691-11, Group A to Ox Cart Trucking, Inc., in an amount not to exceed $4,413,075.30 and Group B to Gosia Cartage, Ltd., in an amount not to exceed $2,294,716.38, subject to the contractors furnishing performance bonds in forms satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The Contractor shall commence work upon approval of the Contractor’s bond and terminate December 31, 2018.
Funds for the 2016 expenditure for Group A, in the amount of $1,341,700.00, are available in Account 101-66000-612520. The estimated expenditures for 2017 are $1,535,687.00 and 2018 are $1,535,688.30. Funds for the 2017 and 2018 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Funds for the 2016 expenditure for Group B, in the amount of $653,400.00, are available in Account 101-66000-612520. The estimated expenditures for 2017 are $820,658.00 and 2018 are $820,658.38. Funds for the 2017 and 2018 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 18, 2016
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