TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 18, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order for Contract 15-640-12 (Re-Bid), Furnishing and Delivering Sodium Bisulfite, to PVS Chemical Solutions, Inc., in an amount not to exceed $619,758.50, Accounts 101-67000, 68000-623560, Requisitions 1393045, 1395267, 1397298 and 1408763
Body
Dear Sir:
On August 6, 2015, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 15-640-11, Furnishing and Delivering Sodium Bisulfite.
In response to a public advertisement of September 23, 2015, a bid opening was held on October 13, 2015. All bids were rejected as reported at the Board meeting of November 19, 2015.
On November 19, 2015, authorization to amend the Board Order of August 6, 2015 was approved by the Board of Commissioners.
In response to a public re-advertisement of January 20, 2016, a bid opening was held on February 9, 2016. The bid tabulation for this contract is:
PVS CHEMICAL SOLUTIONS INC. $619,758.50
ALEXANDER CHEMICAL CORPORATION $705,432.25
Two hundred eighty-five (285) companies were notified of this contract being advertised and thirteen (13) companies requested specifications.
PVS Chemical Solutions Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $741,000.00, placing the bid of $619,758.50 approximately 16.4 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
The work under this contract will commence five days after the mailing of the purchase order and terminate one year thereafter.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 15-640-12 (Re-Bid), to PVS Chemical Solutions, Inc., in an amount not to exceed $619,758.50.
Funds for the 2016 expenditure are available in Accounts 101-67000, 68000-623560.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 18, 2016