TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 3, 2016
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 16-419-11 Rehabilitation of Elevators, Main Office Building (MOB), estimated cost $425,000.00, Account 201-50000-645680, Requisition 1419633
Body
Dear Sir:
Contract documents and specifications have been prepared for the rehabilitation of elevators at the MOB.
The purpose of this contract is to modernize two 1986 Westinghouse 2500 lb capacity East and West traction elevators by replacing the motors and adding variable frequency drives to ensure reliable operation and achieve energy savings.
The estimated cost for this contract is $425,000.00.
The bid deposit for this contract is $21,200.00.
The contract specifications require that all work shall commence upon approval of the Contractor’s Bond and terminate on December 31, 2016 or upon expenditure of available funds, whichever occurs sooner.
The Multi-Project Labor Agreement (MPLA) will be included in this contract.
The Affirmative Action Ordinance, Revised Appendix D will be included in this contract. The type of work performed under the contract is within the “Miscellaneous Construction” category for establishing Minority-Owned Business Enterprises (MBE), Women-Owned Business Enterprises (WBE), and Small Business Enterprises (SBE) utilization goals. The MBE, WBE, and SBE utilization goals for this contract are: 20% MBE, 10% WBE, and 10% SBE.
The tentative schedule for this contract is as follows:
Advertise March 16, 2016
Bid Opening April 12, 2016
Award May 5, 2016
Completion December 31, 2016
Funds are available in Account 201-50000-645680.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 16-419-11.
Requested, Eileen M. McElligott, Administrative Services Manger, SAR:SKL:MW:WG:ga
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 3, 2016