TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 3, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 16-673-11 Heavy Equipment Repairs at Various Locations, estimated cost $632,440.00, Accounts 101-66000/68000-612760, Requisitions 1407147 and 1404751
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 16-673-11 Heavy Equipment Repairs at Various Locations, at the request of the Maintenance and Operations Department.
The purpose of this contract is to obtain the repair services of fully qualified field mechanics and all necessary labor, tools, materials, equipment, parts and appurtenances necessary to repair various District-owned pieces of heavy equipment, including endloaders, augers, cranes, tractors and other similar pieces of equipment, at the Stickney and Calumet Water Reclamation Plants, and the Lawndale Avenue and Calumet Solids Management Areas.
The estimated cost for this contract is $632,440.00. The estimated 2016, 2017 and 2018 expenditures are $231,940.00, $264,000.00 and $136,500.00 respectively.
The bid deposit for this contract is $31,600.00.
The Multi-Project Labor Agreement (MPLA) will not be included in this contract, because it is not a covered project.
The Affirmative Action Ordinance, Revised Appendix D will be included in this contract. The type of work to be performed under the contract is within the “Mechanical” category for establishing Minority Business Enterprises (MBE), Women’s Business Enterprises (WBE), and Small Business Enterprises (SBE) utilization goals. The associated participation goals for this contract, are 20% Minority Business Enterprises (MBE), 9% Women’s Business Enterprises (WBE) and 10% Small Business Enterprises (SBE).
The tentative schedule for this contract is as follows:
Advertise April 20, 2016
Bid Opening May 17, 2016
Award June 2, 2016
Completion December 31, 2018
Funds for the current year are available in Accounts 101-66000/68000-612760. Funds for the subsequent years, 2017 and 2018, are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 16-673-11.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, AQ:SO'C:MAG:JR:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 3, 2016