TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 3, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 16-654-11 Furnish and Deliver Valve Actuators and Parts, estimated cost $944,500.00, Accounts 101-66000/67000/68000/69000-612650/623270/612600/623070/612620, Requisitions 1413609, 1420668, 1417071, and 1411223
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 16-654-11 Furnish and Deliver Valve Actuators and Parts.
The purpose of this contract is to procure rebuilt and replacement Limitorque valve actuators and parts. Limitorque valve actuators are used for flow control throughout the District's process and collection facilities.
The estimated cost of this contract is $944,500.00. The estimated 2016, 2017 and 2018 expenditures are $260,500.00, $379,500.00 and $304,500.00, respectively.
A bid deposit is not required for this contract.
The Multi-Project Labor Agreement (MPLA) will not be included in this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D will not be included because it is primarily a furnish and deliver contract.
The tentative schedule for this contract is as follows:
Advertise March 30, 2016
Bid Opening April 19, 2016
Award May 19, 2016
Completion December 31, 2018
Funds for the 2016 expenditure are available in Accounts 101-66000/67000/68000/69000-612650/623270/612600/623070/612620. Funds for subsequent years, 2017 and 2018, are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 16-654-11.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, AQ:SO’C:MAG:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 3, 2016