TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 3, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 11-403-2P Membrane Gas Holder Replacement and Digester Cleaning, Egan Water Reclamation Plant, to Path Construction Company, Inc. in an amount of $696,155.09, from an amount of $4,582,200.00, to an amount not to exceed $5,278,355.09, Account 201-50000-645750, Purchase Order 4000018
Body
Dear Sir:
On November 6, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 11-403-2P Membrane Gas Holder Replacement and Digester Cleaning, Egan Water Reclamation Plant, to Path Construction Company, Inc., in an amount not to exceed $4,582,200.00. The scheduled contract completion date is November 20, 2016.
This contract has no prior change orders.
During construction, it was discovered that Digester C had holes in the lower ceiling panels of the cover which would allow digester gas to fill the attic space, causing a dangerous condition. Plate steel will be used to seal the holes and deflector plates will be installed on the gas mixers to prevent future deterioration of the cover. Additionally, gas measurements of the attic space for Digester A indicate that a similar condition potentially exists. This change order includes deflector plates for the gas mixers and unit price work to utilize plate steel to repair any holes found once work has begun on Digester A. The contractor submitted a cost proposal (CCO-003) for an extra in the amount of $696,155.09, including a lump-sum amount of $608,655.06 and unit price amount not to exceed $87,500.00. The engineer reviewed the proposal, found it to be reasonable, and stated via correspondence 201, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 11-403-2P in an amount of $696,155.09 (15.19% of the current contract value), from an amount of $4,582,200.00, to an amount not to exceed $5,278,355.09.
Funds are available in Account 201-50000-645750.
Requested, Catherine O’Connor, Director of Engineering, MVL:GR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 3, 2016
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