TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 3, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to decrease purchase order with AT&T Corp., for Contract 12-RFP-32 (Re-Bid) Point to Point Communication Services, in an amount of $13,437.33 from an amount of $1,233,988.60 to an amount not to exceed $1,220,551.30, Accounts 101-66000/67000/68000/69000-612210, Purchase Order 3079369
Body
Dear Sir:
On March 21, 2013, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue purchase order and enter into an agreement for Contract 12-RFP-32 (Re-Bid) Point to Point Communication Services with AT&T Corp., in an amount not to exceed $1,522,690.00. The contract expired on June 30, 2016.
As of February 24, 2016, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in the amount of $288,701.40 from the original amount awarded of $1,522,690.00. The current value is $1,233,988.60. The prior approved change orders reflect a 18.9% decrease to the orginal contract value.
At this time, the telemetry services included in the contract have been completed with AT&T, and as a result a decrease change order is being requested. The T1 services included in this contract will expire at a later date.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the contract.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease and close the purchase order in an amount of $13,437.33 (1% of the current contract value), from an amount of $1,233,988.60 to an amount not to exceed $1,220,551.30.
Funds will be restored to Accounts 101-66000/67000/68000/69000-612210.
Requested, John Sudduth, Director of Information Technology, JS:SK:RP:TM
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, MPS
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 3, 2016
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